Spreadsheet database software is the current top trend in data, project, and business management. The software tools in this list can help you run any task, project, or initiative with ease. Tools like Airtable and Notion are used by millions of users.
In this list, we go over:
- What is spreadsheet database software?
- What features you should look for.
- The top software tools to check out today
If you use a different tool than what we’ve shown in this list, comment at the bottom and let us know!
The Best Spreadsheet Database Software
What is Spreadsheet Database Software?
Cloud-based Spreadsheet database software is a huge trend right now for individuals, teams, and companies. These tools allow you to manage projects, track tasks, integrate with other tools, and manage all parts of your work.
In order to see how powerful these tools are, let’s break down each component.
A traditional spreadsheet is a grid of cells that make up information. Similar to a table, spreadsheets can be filled with text, formulas, and relational data. The data you fill into a spreadsheet can be referenced amongst each other if you would like.
The disadvantage to a spreadsheet is that it is easy to reference specific cells, but hard to search through information in data rows and columns.
This is where databases comes in.
Databases, like spreadsheets, can store data that you can reference and manipulate how you would like. Where spreadsheets treat each cell as unique, databases store in rows and columns. A database row is called a record and each record is made up of the same columns of information.
Searching, automating, and processing data in databases is faster.
Spreadsheet database software combines the best of spreadsheets and databases together. You get fast data manipulation and automation features but have the flexibility in how you input your data.
At first glance, these tools don’t throw artificial intelligence in your face as a feature like other software types. However, the automation and intelligence in the back end is the magic sauce for all spreadsheet database tools.
These software tools use AI to understand relationships in your data. Then, they help you automate some tasks like:
- Connecting data between two separate tables
- Automatically converting data to different visual views and forms
- Integrating with third party platforms
- Enabling project management, CRM, and data management functions
Overall, these tools are crazy useful for any business. And describing exactly what they do is hard.
Below, we break down some basic features in spreadsheet database software. After that, we review some of our top tools. We recommend going to each website and checking them out in more detail.
How to Choose the Best Spreadsheet Database Software For You
Some of the software tools are tailored for individuals, and other for big corporations. If you are looking at a spreadsheet database software tool, here are some key features you should look for.
All of the tools in this list allow you to view your data in a variety of different wayys:
You are going to want to make sure your tool has a view type that fits your business.
The tools in this list do a good job integrating with other software tools you already use. This allows for easy data transfer between your database spreadsheet hybrid tool and:
- Google Suite
- Email clients
- Other project management tools (like Trello)
- Automation tools (like Zapier)
- Other database spreadsheet tools (like Airtable)
- A CRM (like HubSpot)
Compare the tools below to find which one has the integration you want.
A lot of the tools in this list offer templates for specific businesses and applications. Some examples are:
- Content calendar for SEO companies
- Bug tracker for GPT-3 software tools
- Product and event planning
- Sales and marketing tracking
- eCommerce product planning
These templates can save you time, give you inspiration, and help get you started quickly.
Next, we go over each of our software tools in more detail!
Airtable Review – Most Popular Spreadsheet Database Software
Airtable is a force to reckon with when it comes to spreadsheet database software. Airtable can be used to store, retrieve, and reference data in many ways. Users can create as many rows and column as they want, and they can also assign each column with a role for effectiveness. Aside from spreadsheets and databases, Airtable can also be used to create kanbans, visual galleries, and calendars.
Businesses can use Airtable to do so many things like data and inventory management, customer relationship management, team and project management. Brands can also plan and organize their data in a simple way using Airtable.
Airtable is suitable creative teams and agencies, project management teams, entrepreneurs, and more. Airtable is super flexible to handle any kind of project.
Expedia, BuzzFeed, and Medium are some big brands using Airtable to manage their businesses.
- Integrates with One Login, Okta, Azure AD, ADFS, and Google Authentication for extra security.
- With Airtable, users can choose between task lists, Gantt charts, and kanban boards.
- Airtable spreadsheet lets you track the time and manpower of your team.
- Save time by automating repetitive tasks.
Notion Review – The Best Productivity Tool
Notion is an all-in-one workspace for teams and individuals to write, plan, and organize their projects. At its core, Notion is a note-taking tool but comes with project management features that let you manage your projects with ease.
It is similar to Airtable, but with added features similar to Microsoft OneNote. It combines task management, spreadsheets, and databases under one platform.
The Notion spreadsheet database software is for teams, individuals, and big brands. From personal journaling to study trackers, Notion offers a wide range of templates. It is customizable with its pages, kanban boards, lists, and dashboards.
With so many tools required for everyday work, information get lost, duplicated, and siloed. By bringing all your work in one place, Notion creates transparency and focus, while saving time and improving productivity.
The Wall Street Journal, IBM, Verizon, and McDonald’s use this all-in-one workspace to organize their projects in a timely manner.
- Supports third-party application integrations.
- Support tasks management through Kanban workflow.
- You can use Notion to manage all your documents in one place.
- Create templates for your notes and pages.
- Assign tasks and create projects for your team.
JotForm Tables Review – Best Airtable Alternative
JotForm Tables is spreadsheet database software that teams and businesses can use to organize their projects. It is a workflow automation solution that businesses can rely on to get things done quickly without using manual data entry. With JotForm Tables, you can easily manage all of your data and sync form submissions in one workspace. It takes the customization options and flexibility of a full-fledged database with the ease of using a spreadsheet.
Compared to all the software in this guide, JotForms Table is the top Airtable alternative. It’s feature set is nearly identical, but is more generous to free users at every step. On the JotForms free plan, you can generate data forms and payment forms. The tool also gives you unlimited rows and more integrations with third party apps for free. This organization tool lets you generate tables, reports, and calendars with ease.
JetBlue, Shopify, Time, and Penguin Random House use JotForm Tables to transform their data into a powerful workspace in seconds.
JotForm Tables Features
- Integrates with Dropbox, Square, ActiveCampaign, Slack, Zapier, and Zendesk.
- JotForm Tables’ main view is a drag and drop Kanban board interface.
- Lets you view data from multiple forms in a single table.
- View incomplete payments from your payment forms.
Coda Review – Best Team Collaboration Tool
Coda is a team collaboration tool that creates powerful documents to launch products, small businesses or even study for tests. It is much more powerful than the conventional spreadsheets.
Coda is built for students, startups, solo entrepreneurs, and tech companies. If you find yourself jumping from one document and spreadsheet to the other, then Coda is for you. Coda blends text and tables docs together to create a unified workspace. It comes with a mobile-friendly view and teams can access docs on the go.
Each Coda doc can handle kanbans, spreadsheets, tables, and other elements. You can trigger some actions using buttons. You can also create bona fide databases and simple lists to see data in a way that suits your need.
Figma, The New York Times, Square, Uber and Spotify use this software to create simple lists and databases.
- Can be used for project management, agile methodologies, and budget management.
- Lets you collaborate with your teams in one place.
- You can use Coda to manage all your documents in one place
- Effectively manage your calendar automatically.
Asana Review – Best Team Work Management Tool
Asana is a project management tool that comes with a lot of capabilities for use by single users and teams alike. It lets teams orchestrate their work, from small projects to large ventures. Asana lets users manage anything from company objectives, product launches to digital transformation and marketing campaigns.
With Asana, you can make best of task and project management and also give your teams transparent channels to communicate effectively. Project management teams can easily collaborate on their work through comments, likes, and follow options. Asana makes it easy to share files and tag other team members that may not be online.
Global customers such as Sky, Sephora, and Spotify rely on Asana to manage their projects.
- Has an activity feed where all team members can get updates about a project.
- Use Asana for different task management endeavors like uploading attachments, adding assignees, task tracking, and adding comments.
- Lets you set goals, priorities, and due dates.
- Customize calendars and select from multiple views
- Has multiple workspaces for handling multiple teams in parallel
Zenkit Review – Most Flexible Spreadsheet Database Software
Zenkit is a project management app with a simple, user-friendly, and clutter-free design. This app is designed and developed to help businesses and independent contractors better handle their projects.
Whether it’s scheduling, task management, reporting, budgeting, or resource allocation, Zenkit streamlines everything so that you can deliver your project to the exact specifications. Zenkit enhances both collective and individual productivity.
Compared to other project management apps, Zenkit comes with a clutter-free design. Plus, users can collaborate with people from both outside and inside the organization.
FedEx, IBM, VMware, and American Red Cross are some big brands using Zenkit to collaborate with team and stakeholders for better project delivery.
- Zenkit has a calendar feature that lets you mark important business days.
- Supports multiple files formats and extensions.
- Lets you prioritize tasks for easy risk management.
- You can use this tool for Agile, Scrum, and SDLC frameworks.
Stackby Review – Best AI Spreadsheet Database Tool
Stackby is one of the best Airtable alternatives with better AI features. It is supercharged with APIs and automation. At its core, it is a collaborative platform where teams can create their own tools with ease. Stackby serves as a spreadsheet and functions as a database.
With Stackby, you can create automatic workflows that scrape the internet, perform calculations, and complete tasks all on its own. This intelligence gives Stackby a nice advantage over some of the other tools in this list. Stackby is designed and developed for non-technical teams so that you can integrate automation without coding skills.
Stackby has more than 25 unique column types and over 30 native columns connectable API integrations with YouTube, Google Analytics, Mailchimp, and Facebook Ads.
Big brands like UCLA, Tomorrow Capital, Shake Digital, and Alchemy Digital Media use Stackby to do more in less time.
- Allows you to build a database from over 100 templates or imported from spreadsheets.
- Offers 25 unique column types, including link, dropdowns, attachments, formulas, lookup, and aggregation.
- Lets you visualize data in multiple data layouts including Gallery, Calendar, Table, Kanban, Internal updatable forms, and custom forms.
- You can collaborate with your team in real-time with reminders, chat, checklists, and slack notifications.
Plutio Review – Best Freelancer Management Software
Plutio is a simple project management tool designed for individuals and smaller companies. Plutio lets you create projects or tasks and seamlessly organize them for your needs. Your team and contacts can even communicate and network in real-time. Plutio lets you track every second spent on your project. This can help you boost productivity and charge your clients the right amount.
Plutio has a lot of CRM features available so that you can track your contacts and interactions with people. Freelancers use Plutio to organize and follow up with contacts for SEO, link building, and relationship management.
You can also use Plutio to generate or create invoices, proposals, surveys, forms, and much more. Plutio is a simple spreadsheet database tool you can use to run your small business.
- Lets you create tasks for whatever needs to get done.
- Track your time from anywhere and visualize your team’s time entries.
- Send invoices to your clients automatically and get paid via Stripe or PayPal.
- Lets you create eye-catching proposals using a user-friendly drag and drop editor.
Ntask Review – Best Task Management Platform
Ntask Manager is an all-in-one project management software designed and developed for teams and solopreneurs alike. This software comes with an intuitive interface and holds a wide variety of modules with options for multiple views.
While Ntask is primarily a project or task management tool, you can still use it to store information through its activity checklist. Ntask has a clean look and a short learning curve, which makes it ideal for everyone from freelancers to homemakers to students.
Big brands like HubSpot, DPM, and Lucid Agency use Ntask to organize their projects and collaborate with teams.
- Lets you create, prioritize, organize, and assign tasks with multiple statuses.
- Users can use Ntask to convert comments to tasks using Slack.
- Users can also use Ntask to create recurring tasks.
- Has a time sheet management module that allows you to create and manage your payroll.
As you can see, these cloud software tools can power businesses in another of different areas:
- project management
- busines organization
- individual or team goal tracking
- web applications
- automation and AI
What is your favorite spreadsheet database software? Let us know by commenting down below!